The names of all author and publisher members are entered by the Society to which they belong in an international membership file, known as the 'CAE File' (which is the French acronym for Compositeurs, Auteurs and Editeurs). The CAE File is the basis for the international royalty accounting and in order to aid identification, each society member is given a unique number. To protect confidentiality where authors register a pseudonym or where publishers trade under a different company name, a separate CAE number is allocated. Therefore, members may have more than one CAE number. There are over one million names on the CAE file and in order to simplify identification, we request author members to quote their CAE number when registering works and agreement details. If you are unaware of your CAE number, please contact GHAMRO Membership Services.
When registering a work, whether by a publisher or author/composer, the GHAMRO member is declaring their copyright ownership of that particular work. Therefore, it follows that in the event of a dispute regarding ownership of works, the legal obligation rests with the publisher or author/composer to prove ownership.
Publishers' Notification of Author/Publisher Agreements Procedure
1 General Notes
GHAMRO's aim is to process all agreements as efficiently as possible. Publishers should inform GHAMRO of the start date and end date of each agreement entered into. From the start date of this agreement, royalties distributable on works subject to the agreement will be payable to the parties involved, in accordance with notification of agreement details to GHAMRO.
2 Types of agreements affected are:-
(a) exclusive songwriters agreements (ESA):
an agreement between an assignor (author) and an assignee (publisher) covering works written during the period of the agreement. This type of agreement can include previously written but uncommitted works. However, these works must be included on the schedule of works as subject to the exclusive agreement.
(b) specific agreements:
an agreement between an assignor and an assignee which covers only a specific work or list of works in the assignor's catalogue but not all works . The specified list would not normally be added to. The schedule of works form should be completed in the case of specific agreements. Works previously notified by an author and now subject to an exclusive songwriting agreement do not have to be re-notified.
3 The start date of the agreement must be entered on the form. The end date can also be stated or "to be advised" can be inserted ("TBA"). In the event of a dispute arising regarding the end date, all royalties affected will be placed in suspense and held until the dispute is resolved between the parties.
4 The author's signature should accompany the signature of the publisher and the company name. However, in cases where additions to a previously notified exclusive songwriter agreement are being made, no author's signature is required. Please ensure that the assignor's and assignee's CAE numbers are listed on the form.
5 Tick one or other of the boxes, not both, to indicate what the agreement terms are. Manufacture terms apply when the assignee is able to collect royalties on records "manufactured" in the territory, irrespective of the country of sale. Sale terms apply when the assignee is able to collect royalties on records "sold" in the territory irrespective of the country of manufacture.
6 In completing Works Notification of Works Forms, publisher members tick the appropriate box to indicate their preference for a foreign performing right society to collect royalties on their behalf, such as PRS, ASCAP, BMI or SESAC.